Determining the Cost of Charter Buses in Austin

Estimating the price of a charter bus can be challenging without obtaining a personalized quotation. Several factors influence the cost, such as the distance of the journey, the duration of your requirement, and additional variables like the time of year, pickup and drop-off locations, and desired amenities. It is important to consider supplementary expenses, including:

  1. Tolls
  2. Parking permits
  3. Accommodation for the driver (as per regulations, drivers must have 8 hours of sleep for every 10 hours of driving)
  4. Tips (typically 10-20% in cash at the trip’s conclusion)

To obtain an accurate depiction of your expenses, acquiring an official quote is crucial. However, we recognize the need for comprehensive information when making significant plans. Therefore, we have prepared a chart with estimations (purely approximate figures with no guarantees) on the typical costs of charter buses in Austin per hour, per day, or per mile.

Bus TypePer HourPer DayPer Mile
56-Passenger Charter Bus$132 – $185$1,320 – $1,675$4.65 – $5.50
25-Passenger Minibus$130 – $165$1,275 – $1,575$4.40 – $5.25
20-Passenger Minibus$122 – $160$1,225 – $1,460$4.35 – $5.25
18-Passenger Minibus$120 – $155$1,220 – $1,450$4.00 – $5.00

Still need more information? Here are some instances showcasing the potential costs of charter buses for various types of trips:


Example 1: Field trip to the Thinkery 

Meet Harry, a second-grade teacher at a private school, who needs to arrange transportation for 42 students, 2 teachers, and 2 parent volunteers to the Thinkery. Opting for a 56-person charter bus with overhead storage, Harry plans a 6-hour trip from 8:30 a.m. to 2:30 p.m. The quoted price is $140 per hour, totaling $840. Additionally, Harry tips the driver 20% ($168), resulting in a total cost of $1,008.

Example 2: Destination Wedding

Mark and Hillary intend to host a destination wedding in downtown Austin, requiring shuttle services for their guests throughout the weekend. With 100 invitees, they reserve two 56-person charter buses for Friday to Sunday. Since overnight usage is involved, they must cover the drivers’ hotel accommodations, parking permits, and a 10% tip. The quoted price is $1,300 per day, yielding the following costs:


– 3 days of service (2 buses): $7,800

– 2 nights of accommodation for 2 drivers: $520

– Parking permit: $100

– Tip: $842

– Total: $9,262

Example 3: Weekend Youth Soccer Tournament

Jenny, a youth soccer coach, organizes a trip with her team from Austin to San Antonio for a four-day tournament. Selecting a 25-person minibus, they receive a quote of $1,170 per day. Ginny plans to offer a 10% tip and cover the driver’s room expenses. The cost breakdown is as follows:


– 4 days of service (1 minibus): $4,680

– 3 nights of accommodation for 1 driver: $387

– Tip: $507

– Total: $5,574


Please note that these prices are subject to variation and serve as estimates only. For an accurate customized quote, contact us at 512-215-4891.

Additional Tips to Keep in Mind:

– Our personalized quotes are provided at no cost, and there is no obligation to book with us.

– If you choose to proceed with our quote, a deposit may be required to secure your reservation.

– Most charter bus providers we work with expect the final payment 30 days before the trip. For bookings made within 30 days, the full payment might be necessary during the reservation.

– Refund policies differ among companies. Cancellations made within a month of the travel date may not be eligible for a refund. Policies regarding cancellations several months in advance vary, and you may receive a partial deposit refund based on the provider’s specific terms.

– Feel free to seek clarification on deposit and refund policies from our sales representative by calling us at 512-215-4891. We are here to assist you with any inquiries and provide you with precise quotes and comprehensive information to ensure a successful trip in and around Austin.